Next to caring for your patients, physical therapy coding is the most important thing you can do for your practice.  Many practices choose to improve the quality of their coding by purchasing physical therapy coding software.  There are a number of different things to consider before you invest in physical therapy coding software, including whether you want to use a large program on a shared server or whether you prefer to invest in a standalone system that will help ensure that your patient’s information stays safe and secure.

In the US, the HIPPA standards, created to ensure patient privacy, are an important part of the consideration when making decisions about purchasing physical therapy coding software.  Keeping personal health information secure is an important responsibility of every physical therapy practice and this is one of the reasons that choosing the right physical therapy coding software is so important.  The good news for practices is that a good software system should not be prohibitively expensive.  Most software providers will offer an enterprise license, which means that a single software package can be used on every computer within your practice even if you have multiple offices.  The pricing of that license will likely be affected by the number of users that will be working within the system.

Physical therapy coding software will divide individuals that use the software into two categories, provider and user.

In physical therapy coding software terms, a provider is a licensed health care professional.  The user can be anyone in your practice who has access to patient information, including receptionists and medical assistants.  One of the requirements of HIPPA is that each user must have a unique login and password that allows them to access the physical therapy coding software system.  Most physical therapy coding software programs will allow you to track who has accessed a patient’s information to ensure that the information is not being misused.

When you start shopping for physical therapy coding software, you should ask for the names of other physical therapy practices that are using the same software so that you can talk to them about their experience with that particular product.  You will want to ask them if they’ve had problems with the software, how easy it was for users to learn, and whether it meets all of the needs of their physical therapy practice.  Be sure to talk to a few different companies to get the best picture of how the physical therapy coding software will work for you.

The cost of physical therapy coding software is an important consideration.  In most cases, standalone systems are less expensive than large online records.  For most practices, the cost of physical therapy coding software will quickly be offset by the savings in time and missed revenues.  Physical therapy coding software will result in faster payments since coding will occur automatically and you can submit bills more quickly.  It is worth spending the time to compare different physical therapy coding software programs in order to find the one that is right for your practice.